title: “Airo Mail for Executive Assistants: your principal’s inbox alongside yours” description: “Airo surfaces what your principal needs to reply to, decide on, delegate, or follow up before they ask. AutoFile still clears vendor pitches and low-value mail from their inbox.”
Their inbox. What needs you.
Forty replies before their first call. Whatever they forget, you remember.Airo surfaces what needs their attention, what you can handle, and what is still waiting.
Free for 7 days. Cancel anytime.
“Before Thursday — can you confirm the venue, send the updated deck, get the food count to catering, and let me know who’s presenting the financial slide?”
- Confirm Thursday venue
- Send updated deck to board
- Send food count to catering
- Confirm financial-slide presenter
Their hidden asks become tasks
Your job is to catch what they forget. Airo makes sure nothing slips.
- AI pulls every ask out of every email — even the polite ones with the real ask at the end.
- The board chair’s “one more thing” stays on your list until it’s done.
- Every ask stays attached to its thread — it’s part of the email, not a separate to-do app.
Where: Tasks.
- 8dboard member — D. LeeRe: dates for Q2 board dinner
- 4dtravel agentHold on London hotel for Mar 14
- 3drecruiterRe: VP Engineering shortlist
- 1dfinance teamExpense approvals for Q1
What they’re waiting on comes back before it slips
Every email they (or you on their behalf) sent without a reply.
- Board member hasn’t confirmed the dinner? It surfaces with the days elapsed.
- Travel hold expiring tomorrow? Surfaced before it’s gone.
- Stop holding twelve open threads in your head.
Where: Waiting.
- KeepBoard chairRe: agenda for Thursday
- KeepTop customer — AcmeRenewal terms — need answer by Fri
- TravelDelta confirmationsItinerary — JFK to LHR Mar 14
- ScheduleCalendlyNew 30-min booking request
- ArchiveLinkedIn12 people viewed your profile
- Trashcold-pitch@vendor.com15-min intro next week?
AutoFile clears what should not reach their inbox
- Board members and top customers stay starred. Vendor pitches go in one swipe.
- Travel confirmations and Calendly bookings get their own lane.
- You decide what your principal actually needs to see.
Where: Inbox view. Trained on what they actually open.
On behalf of [Principal] — Tuesday 9 AM ET or Wednesday 2 PM ET both work. Sending an invite to confirm.
Thank you for thinking of [Principal]. Their calendar is fully committed through next quarter, but we appreciate the invitation.
Looping in [Name] who owns this — they will be able to help directly.
Forty one-line replies, drafted in their voice
Speak for them without sounding like you.
- Schedule, polite decline, triage-to-team — pulled from how they actually write.
- You edit and send instead of staring at a blank reply box.
- Reclaim the morning you usually lose to throwaway responses.
Where: Open any thread.
“Can we find 30 minutes before the offsite to align on the agenda?”
“On behalf of [Principal] — Monday at 11 or Thursday at 9:30 ET both work. Sending an invite to confirm.”
Propose times on their behalf — without a booking link
A good assistant holds time on their principal’s side and emails options. So does Airo.
- Airo offers two or three times that clear your principal’s calendar, ready to send on their behalf.
- Holds the slots privately — no tentative invites cluttering the other person’s calendar.
- When they confirm, one tap sends the real invite and clears the rest.
Where: Scheduling.
From: chair@board.com
Boss — chair just sent the revised agenda. Want a read before your 10 AM?
Re: Board agenda — Thursday
From: chair@board.com · 3 messages · live
Reading now. Push the 9:30 if I’m still on this.
Loop them in without forwarding from their account
A link, not a Fwd: chain. Their inbox stays clean.
- Restrict to just your principal’s email so privacy stays tight.
- Live thread — new replies update without re-forwarding.
- Revoke any time from Manage Shares.
Where: Thread → Share.
- ceo@company.comPrincipal
- assistant@company.comYou
- office@company.comShared
Three accounts. One screen. No re-login.
- Principal, personal, shared inbox — all in one stream.
- Replies go from the right address automatically.
- Never send from the wrong account again.
Where: Unified Inbox.
- Flag for bossBoard chairAgenda for Thursday — needs your sign-off
- You handleCalendlyNew booking — Tuesday 10 AM
- TrashCold vendor pitch15-min intro call?
Their inbox in your pocket, the same on every device
- Same swipes on web, iOS, and Android — pick up where you left off.
- Bulk-approve in the 90 seconds before a 1:1.
- Stay ahead of their inbox without being chained to a desk.
Where: iOS, Android, and web.
Triage your inbox in seconds
Cold pitches, newsletters, vendor noise — it piles up fast when every SaaS tool emails the founder. AutoFile proposes an action on each one so you clear the batch in one pass.
Airo scans new emails
Each message gets a suggested action: archive, trash, star, or mark read.
You review the queue
Approve the batch, or override individual emails before anything changes.
Airo files the noise
The inbox gets cleaner while important mail stays easy to find.
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